Google Apps: Organize your Gmail Messages Using Labels

There are a number of ways in which you can organize your email messages in Outlook 2010 such as moving related messages to folders, assigning categories to messages and more. In Gmail, you don’t have the option to create folders, but you can use the labels feature to organize related messages. In this Google Apps tutorial, you will learn how to organize your Gmail messages using labels.

 

How to Organize your Gmail Messages Using Labels

This is a two-step process. First, you create a label, and then you add a tag.

How to Add a New Gmail Label

1. Login to your Gmail account.

2. In the left panel of the Gmail account, click the More drop-down arrow, and click Create a New Label.

Organize your Gmail Messages Using Labels

3. In the New Label dialog box, in the text box, enter a name and click OK.

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Alternately,

1. In the top-left corner of the screen, click Settings and select the Labels tab.

Gmail - Labels

2. In the Create a new label text box, enter a name and click Create.

gmail - create a label

How to Rename a Gmail Label

1. In the left panel of the Gmail account, click the label’s drop-down arrow, and click Rename.

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gmail - rename labels

2. In the Rename Label dialog box, enter a new name and click OK.

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How to Delete a Gmail Label

1. In the left panel of the Gmail account, click the label’s drop-down arrow, and click Delete label.

gmail - delete labels

2. In the Delete Label dialog box, click OK to confirm the deletion.

gmail - delete label

How to Tag a Gmail Message

1. Display the Inbox view.

2. Check the check box for the message(s) that you want to tag.

3. From the labels drop down list, select one or more tags under which you want the message to be tagged and click Apply.

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4. The tag is displayed to the right of the message in the Inbox.

gmail - tags

How to Customize a Gmail Label

Now that you have added tags to your messages, you can customize the labels by adding specific colors for the labels. You can select a standard color or apply a custom color.

1. In the left panel of the Gmail account, click the label’s drop-down arrow.

2. Select a color from the drop-down list.

gmail - add a label color

3. The color is now applied to the message tag.

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In this Google Apps tutorial, you learned how to organize your Gmail messages.

You can also read how to add a Gmail signature and other Office 2010 tutorials in the other sections on our website.

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