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Home » How To » 3 Better Ways to Organize Hotmail Messages

3 Better Ways to Organize Hotmail Messages

December 26, 2011

Hotmail users now have three more efficient ways to organize Hotmail messages that flow into the Inbox. For users who don’t have a Hotmail account, you’d do well to know that Hotmail has been named the Best Web Application of 2011 by PC Magazine, which should speak volumes about the capabilities of Hotmail. The Hotmail team has been constantly striving to put together new features and enhancements to create a better user experience and have recently introduced three new features that is sure to help you organize Hotmail messages more efficiently.

3 Better Ways to Organize Hotmail Messages

1. Sweep Away Subscriptions and Other Unwanted Email

If you have subscribed to receive daily emails such as daily deals or feeds from specific sites, your Inbox will be filled up a ton of messages. If you’re certain you no longer need such messages, you can automatically delete all of them except the latest one using the Sweep feature.

To get rid of unwanted email from a specific sender in Hotmail:

1. Login to your Hotmail account.

2. Check any one specific message from a sender you don’t want to receive messages from.

How to Organize Your Email Messages in Hotmail

3. From the Sweep menu, click Delete all from.

Sweep menu

4. In the Delete all of them message box, click Delete all. If you want to block all future messages from the recipient, check the Also block future messages check box.

Delete Hotmail messages

You can also move email messages from a particular sender to a folder designated for the purpose:

1. Check any one specific message you want to move to a folder.

2. From the Sweep menu, click Move all from.

3. In the Move all of them message box, select a folder to move all messages to, and click Move all. If you want to move all future messages from the recipient, check the Also move future messages check box.

ALSO READ:  How You Can Change Hotmail Passwords in No Time at All

Move Hotmail messages

2. Use Instant Actions

Hotmail lets you perform tasks such as marking as read, deleting, or flagging quicker on your Hotmail messages using a one click action. To use instant actions, hover over a message. The instant action icons will appear to the left of the message. Simply click to mark the message as read, to delete it, or to flag it. By default, you’ll only see 3 icons, but you can customize it to add more actions.

To add more Instant Action icons:

1. Click Options (at the top-right corner of the screen) and choose More options.

2. In the Customizing Hotmail section, click Instant actions.

customizing hotmail - Organize Hotmail Messages

3. From the menu, click Instant actions and select the action icon you want to add. Customize it further as required and then click Save.

add instant actions

3. Categorize Messages

When a new message comes into the Inbox, categorize it with a single click action so that you can view and filter messages by categories. By default, Hotmail creates automatic quick view categories such as Flagged, Photos, and Office docs but you can also create your own categories for quick reference.

To place your messages in a quick category, in the Inbox, check the box next to the message, click Categories and then select the category you want to add the messages to and then click Apply. These messages will always appear in your Quick Views category so you can always find them quickly.

Categories in hotmail

Enjoy these awesome new features in Hotmail and make your emailing experience a happy one.

Follow us on Twitter or join our Facebook fan page to get more awesome tutorials, updates and how-to articles on Microsoft, Google and Apple products.

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Filed Under: How To Tagged With: hotmail

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About Adeline Gear

Adeline is a tech enthusiast who loves exploring the latest tools and applications in the marketplace. She also loves her Android and spends time reviewing apps and playing games when she has the time.

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Comments

  1. Hip Prosthesis says

    February 23, 2012 at 10:02 am

    I used to use a ton of different folders for my college research projects. The hard part was deleting them all once I graduated. By then, however, it was time to create work-related folders. I’ve been living from folder to folder ever since 🙂

    Reply

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