How to Archive Gmail Messages

Archiving email messages is a great way to clear up a cluttered Inbox. Besides, the obvious advantage, you can quickly find an email that you archived, years down the line without difficulty. Archiving in Gmail is simply a matter of moving messages from your Gmail Inbox to the All Mail folder. In this tutorial, I’ll show you how to archive Gmail messages. With archiving, you no longer have to spend time deciding whether you want to retain or delete older messages. Simply archive them and move on to other important tasks at hand.

How to Archive Gmail Messages

1. Select the message or messages that you want to archive. You can do this by checking the checkbox to the left of the message.

2. Click the Archive button to archive the message.

archive email gmail

If you want to archive messages from a specific folder, navigate to that folder, select the messages you want to archive, click the More button and choose Archive. If you see a confirmation box, click OK to confirm the archiving.

How to Archive Gmail Messages

Your archived Gmail messages are now moved to the All Mail folder. You can move back the messages from the All Mail folder to your Inbox. Here’s what you need to do to get your archived messages back to the Inbox.

1. On the left panel of your Gmail page, click All Mail. If you don’t see it right away, then click More, and scroll down to find the All Mail option.

gmail left panel

2. Select the messages you want to move to the Inbox, and click Move to Inbox.

move to inbox

To find a message you archived, simply search for it in the search box, or using a label that you applied to the archived message.

That’s all there is to it. Now archive your Gmail messages and enjoy a clean and organized Inbox!

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Comments

  1. Geek Revealed says

    Nice Article! But just wanted to know that, After creating the archive can I latter download it as a .pst file? I mean is there any way for doing this?

  2. Derek says

    You know this is something I needed to know! Ive got just over 5k emails .. just need to start archiving them and keeping up with it!