The Navigation Pane in Microsoft Word 2010 not only allows you to navigate easily in a long document, but also helps you perform a number of functions. In this post, check out 8 things you can do using the Navigation Pane in Word 2010. These options might come in handy when you’re browsing through a long document.
8 Things You Can Do Using The Navigation Pane in Word 2010
Move Within Long Documents
If your document has headers, the Navigation Pane displays them as tabs. You can click a tab to navigate to the page that contains that header information.
If you are looking for a specific graphic in your document, click the Browse the pages in your document tab in the Navigation Pane and all the graphics in your document are displayed as thumbnail images. Scroll up or down the pane and click the thumbnail to navigate to the desired page.
Find and Replace Text
In Word 2010, the search functionality is combined with the Navigation Pane’s functionality. So if you press Crtl+F, instead of the Search box, the Navigation Pane is displayed. Type the search term in the text box, and the Navigation Pane will locate instances of the text . Click the text in the pane to navigate to the desired page.
Additional Search Options
You can also search for more items and commands using the options in the Find Options and additional search commands drop-down list. The options available in this drop-down list include the following items.
Option – Displays the Find Option dialog box. This helps you narrow down your search. You can search for words that are upper cased or lower cased, find whole words, search using wildcards, search words which sound like the search term, search for different forms of the search word, search using suffix and prefix, and search by ignoring punctuation and whitespace.
Advanced Find – Displays the Find tab in the Find and Replace dialog box. You can search for a word or phrase by typing it in the Find what text box.
Replace – Displays the Replace tab in the Find and Replace dialog box. You can replace a word or phrase by typing it in the Replace with text box.
Go To – Displays the Go To tab in the Find and Replace dialog box. You can go to any item in the document such as a page, a graphic, a comment, or a bookmark, by selecting an item in the Go to what list box, and entering a name or number in the text box displayed to the right of the text box.
Graphics – Displays the next instance of a graphic in the document.
Tables – Displays the next instance of a table in the document.
Equations – Displays the next instance of an equation in the document.
Footnotes/Endnotes – Displays the next instance of a footnote or an endnote in the document.
Comments – Displays the next instance of a comment in the document.
Rearrange Sections of Text
Let’s say your document has a number of headings and you want to move one section to a different location in the document, you can click and drag a heading from one location in the Navigation Pane to another location. The text in the document is automatically relocated.
You can nest headings within each other or make nested headings independent headings by demoting or promoting a heading. Right click a heading in the Navigation Pane and click Demote to nest a heading as a subheading and click Promote to remove a nested subheading.
Add and Delete Headings and Subheadings
The right click action on the headings in the Navigation Pane allows you to add a new heading or subheading, and delete one if required.
Select Heading and Content
Right click the headings in the Navigation Pane to choose the desired option to select a heading and its contents and print it.
Expand and Collapse Headings
The Expand and Collapse options on the right click menu enable you to view or hide the headings in the Navigation Pane.
You can now use the Navigation Pane effectively to work with data in your Word document.
mike.smith @ microsoft word help says
While typing the text, the panel is usually more a distraction than help. I solve this problem by minimizing it by pressing CTRL + F1 shortcut.
When I am done typing and I need to edit the text, I use the same shortcut to show it back.
Thanks for your comments. Appreciate sharing your tip.
Freddy Rye says
Thank you for your tutorials, they are so easy to follow and understand. This site is informative. I am sure to share it with my colleagues.
do you know how to remove certain headings from the navigation pane view? I already removed a “subtitle”-labeled heading (which was created automatically and should stay in the document otherwise so far!) from my table of contents, but I find no way to remove it from the navigation pane! Because I of course want to keep the section contents.
Any help is highly appreciated, thanks.
Hi Phil. Thanks for stopping by.
The navigation pane displays paragraphs whose outline levels are 1-9. So you might wanna try to modify the paragraph style to have an outline level of Body Text.
My Navigation shows me two chapter 10 entries when there is only one.
What do you think I can do to eliminate that?