With Office 2010, you can now directly save Excel, Word, PowerPoint and OneNote files to your SkyDrive account and access them using a web browser. You can access these files even if you don’t have Office 2010 installed on your computer. Office Web Apps can also be accessed using SharePoint 2010. Here are ten reasons to use Office Web Apps to your advantage.
Ten Reasons to Use Office Web Apps
Access Files From Any Location
Saving your Excel, Word, PowerPoint or OneNote files to SkyDrive ensures that you can access the files at any time and from any location. All you need is an Internet connection and a Windows Live ID.
Access Office Web Apps From a Browser of Your Choice
Save a File From The Office 2010 Desktop Client
You can save files created on your desktop client directly to SkyDrive. All you need to do is, navigate to the Backstage view and save the file using the Save to Web option.
No Need to Install Office 2010
You can work on files created in Office 2010 even without installing it on your computer.You can access all the files you need by accessing it from Windows Live SkyDrive.
Auto Sync Files
If you want to modify a file saved on SkyDrive, but want to make the changes on your desktop client, you can click the Open in (Application) button. This opens the file saved in SkyDrive on your desktop client. Changes made to the file on your desktop are automatically updated in your SkyDrive folder. In case you are disconnected from the internet, a local version of the file is saved on your computer. When you connect to SkyDrive again, all changes made are auto synched with the file in SkyDrive.
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Create New Files and Folders
You don’t even need to have Office 2010 installed on your computer to create an Excel, Word, PowerPoint or OneNote file. Simply login to SkyDrive, and from the New drop-down list select an option to create a file. Similarly, you can create a new folder from the options in drop-down list.
No More Compatibility Issues
You can now share a file saved in Office 2010 with another user, without wondering what version of Office the other user is working on. Simply send a link to the file on SkyDrive to access the file in the Office 2010 version.
Restrict Access To Files
You can store your files and set permissions to view, add, edit or delete files in SkyDrive.You can also decide who is allowed access to the files: everyone, friends and their friends, some friends or specific people. When you share your files with everyone or friends and their friends, they will only be able to view the files, but not edit or modify them.You can also add the email addresses of people in your Windows Live contact list to the group you want to restrict permissions. This ensures that your files are safe and unauthorized changes are not made to the files.
Collaborate In Excel and OneNote Web Apps
You can simultaneously work on Excel and OneNote files with other users.A pop up menu at the bottom of the Web App window indicates how many users are editing the file. This enables you to keep track of the people who are working on the file.
Upload or Download Office Files
You can upload files from your computer to SkyDrive and also download files from SkyDrive to your desktop.You can download the contents of a folder by clicking the Download as .zip file link, or download individual files by selecting the File tab and choosing Download a copy or by choosing Download from the More options menu. This enables easy transfer of files from your desktop to the online storage location and vice versa.
Use Office Web Apps today and see how easy it is to work with Office 2010 in a browser.