Transform Outlook into a Collaborative Workflow System with MailEnable

MailEnable Enterprise Premium is one of the best products for fully-integrated Outlook collaboration for all its essential components including email, calendars and contacts. The solution seamlessly integrates the MailEnable email server and the Outlook email and office productivity client, thus, enabling businesses the opportunity to enjoy the benefits of an effective, efficient and responsive communication, coordination and information system. The comprehensive solution assumes that the Microsoft Outlook Exchange email server software is in place.

Benefits of Collaborative Workflow System

Aside from the benefits of synchronization, the benefits of working with Outlook’s interface cannot be overemphasized. Take a look at these benefits and start working toward Outlook collaboration with MailEnable:

• The workflow enables automated task assignments that, in turn, foster improved communication and coordination between employees.
• The integration of applications including email, calendar and tasks as well as collaboration, attachment and workflow without switching to other systems – truly, an improved integration that will redound to the benefit of the users.
• The additional features can be easily and quickly used without sacrificing Outlook per se. This is an important feature of Outlook collaboration in a world where multi-tasking – or at least, the equivalent of it in computing devices – is a must for productivity.
• The familiarity of the interface and the working environment means that using the MailEnable services on the Microsoft Outlook Exchange email server requires little to no learning curve. Users can almost immediately use the features and functions of the system after a few minutes of orientation and exploration.

Transforming Outlook into a collaborative workflow system using MailEnable products and services is an investment that will provide for high returns on investments.

Features of the Collaborative Workflow System

What makes the Outlook collaboration such an effective and efficient system for collaborative workflows? Let’s take a look at a few of its features and functions to understand its importance.

MAPI Connector

Both Outlook users and MailEnable webmail users are able to maximize features like personal calendaring, task tracking, and contact management. With the MAPI connector in place, these two features will be connected and the Outlook client will be brought into the server-hosted calendar.

Real-time synchronization is then made possible such that changes in either Outlook or webmail client are made in real time, thus, ensuring updated information for every user. Keep in mind that the changes are made in either way such that scheduling an appointment, adding a to-do list, and updating contact information on Outlook can be accessed from the webmail client and vice versa. This translates for fast, easy and convenient uses for employees where the collaborative system is concerned.

Authorized Sharing

The Outlook collaboration project also involves authorized sharing of shared resources such as a fellow supervisor’s calendar, contacts, and mailbox, said authorization of which can be set via the mailbox resources in the Outlook system. The sharing provides several benefits such as viewing multiple calendars for synchronization purposes and acting on behalf of another individual for workflow facilitation purposes.

Scheduling of appointment

Setting an appointment with co-employees is easier with the MailEnable system in place. You can schedule a meeting, send the invitation to the concerned individuals’ mailboxes, and wait for their responses, which the latter then have the option of accepting, rejecting or rescheduling.

My Files Feature

This feature is available only with the MailEnable Professional Edition and Enterprise Edition. Users can then have access via Outlook to the My Files storage on the server, said files of which are listed in Outlook and which can be uploaded from the computer to the mail server.

Directory Access

Yet another feature based in the MAPI connector is Directory Access wherein the virtual post office directory is made available to all users via Outlook’s address book.

These are just a few of the features and functions as well as their attendant benefits with Outlook collaboration in place. Users have attested to the high returns on investment provided by the system but, as always, the proof of the pudding is in the eating – or more appropriately, in the using.

Author Bio: Peter Fregon is one of the founders of MailEnable Pty. Ltd. and currently works as the Product Services Manager. He believes that high quality microsoft outlook exchange can be a great asset for a company, and understands the critical nature of email communication.