If you have been using Google Calendar Sync to automatically sync Google calendar with Outlook 2010, you know by now that the handy plugin is no longer supported. If you are one of those lucky people who have a paid Google Apps for Work account, you can make use of the Google Apps Sync plugin to continue synching the two accounts. For the rest of us folks who are left in the lurch, here’s another workaround. This time we are making use of a free add-in called SynqYa to automatically sync your Google and Outlook calendars. Let’s see the tool in action, shall we?
In order to use SynqYa you’ll need to sign up for a free account. Once you do so and verify your email, you will be able to authorize your Google calendar in the online account. The good thing about this tool is that you don’t have to install any additional Outlook add-on and you can even sync Apple iCal or other calendar software with your Google Calendar. There are limitations to the software as well. You can only sync one calendar and you don’t have the option to check for duplicates, so if you have the same appointment in both Outlook and Google Calendar, you will see two entries after syncing.
How to Sync Google Calendar with Outlook 2010 Calendar
1. Ensure that you are signed into your Google account.
2. Go to the SynqYa website and sign up for a free account.
3. Click the verification email you receive in the registered email address.
4. Now in your SynqYa account, click Allow Google Calendar access and then click Authorize access.
You are advised to use a dedicated calendar for synching as you have better control over it, but for the purpose of this tutorial, we are sticking to the one we’ve been using for a long time.
5. Now you need to export events to Google calendar so that Outlook events are copied in your Google Calendar.
5a. In the SynqYa web page copy the import events into calendar URL.
5b. Open Outlook and go to the Calendar view. On the Home tab, in the Share group, click Publish Online and select Publish to WebDAV Server…
5c. In the Publish Calendar to Custom Server window, in the Location text box, paste the URL you copied.
5d. In the Time Span section, from the Previous dropdown list, select 1 day and in the through next dropdown select 30 days.(Recommended)
5e. In the Detail field, select Full Details. If you don’t select the Full Details option, some of your events will not be exported. SynqYa only allows for a maximum export of 200 events per export ranging between 7 and 60 days.
5f. Click the Advanced button. In the Published calendar Settings dialog box, change the upload frequency if you want to. At the moment it is set as per the recommendations, so we are leaving things untouched. Click Ok to close the dialog box.
5g. Click OK to publish the calendar in Outlook.
5h. In the Windows Security dialog box, enter your SynqYa account credentials to allow for publishing calendars.
Your calendar will now be successfully published and you will be asked if you want to share it with people you know. Click No.
You can also configure a new send/receive settings for the calendar and configure it to sync at specified intervals. To do that:
1. Select the Send/Receive tab. In the Send&Receive group, click Send/Receive Groups and then select Define Send/Receive Groups.
2. In the Send/Receive Groups dialog box, click New.
3. In the Send/Receive Group Name dialog box, enter a name for the group and click OK. You can also configure additional settings for the group here.
You can now start seeing your Outlook calendar items in Google Calendar.
6. To sync Google calendar items in Outlook:
6a. Head back to the Access page and copy the Export events from Google Calendar URL.
6b. In Outlook, in the Calendar view, on the Home tab, in the Manage Calendars group, click Open Calendar and select From Internet.
6c. In the New Internet Calendar Subscription dialog box, in the location text box, paste the URL you copied from above (6a) and click OK.
6d. In the Microsoft office dialog box, click Yes to confirm the calendar subscription. At present, the tool only allows import of a maximum of 100 events ranging from the last 7 to 60 days with updates every 60 minutes.
You will now be able to see an overlay view of both your Google and Outlook calendar in the Outlook Calendar view.
Now that you know how to sync Outlook 2010 Calendar with Google Calendar go ahead and set it up so you can simplify your work.
That all looks fine and straightforward, and I did install Google Calendar Sync on several computers. However, each time Calendar Sync shoots off, it asks to ‘Choose Profile’. Even the often mentioned (and highly dubious) trick to install Apple’s MobileMe does not help much, as this gets immediately disabled because of failure. Instead of syncing automatically and quietly, each time the Profile has to be confirmed manually.
– Windows 7 Ultimate SP1
– Microsoft Office Outlook 2010
– Google Calendar Sync 0.9.4.1
Google is aware of this for a long time already, but up to now never came up with a reasonable solution.
Eddie Gear says
Hmmm.. That is very odd indeed. I haven’t encountered any such problem on my machine. I am using – Windows 7 Ultimate SP1 – Microsoft Office Outlook 2010 – Google Calendar Sync 0.9.4.1.
I did a bit of research on what you had to say. I guess the issue arises when Outlook is not running, so what I did was go to the Control Panel in Windows and search for Mail. Then click Show profiles. Check “Always use this profile” and select the profile you want to use. Click OK. All should work fine. It did for me. Note, I selected a single sync option, not sure if that makes any diff. Let me know if it helps. Cheers.
Your suggestion is the most obvious one, but still, it does not solve the problem.
You might want to have a look at
where this issue has been discussed for more than half a year already.
Obviously, for some installations Calendar Sync works, for others not, and still there is no solution, even not with Google’s most recent update to 0.9.4.1.
Eddie Gear says
I did run though the Google forum and you are correct. Some users are still unable to fix the issue, so I guess I was just a bit lucky it worked for me 🙂
I’m surprised that Google has been unable to resolve the issue for such a long period of time.
iphone app development says
Worked perfectly for the 32 bit version. I could not get it to work with the 64 bit version so I removed it and installed the 32 bit version and PRESTO! I’m an average user and didn’t need the 64 bit version anyway.
Thank you so much for this tip!
Rey Soriano says
This worked perfectly for me with Outlook 2010 on a Windows 7 pc. Very simple and fast!
Adeline Gear says
Thanks Rey! Glad to hear it worked for you!